INDEX





INDEX PAGE

Aircraft 800-5, 800-10

MPE 800-10

MPW 800-5

Operational Plans - Secure Facsimile 800-4

Prince Albert Aircraft C-GMPW 800-5

Regina Aircraft MPE 800-10

Secure Fax and Enclosure 800-2

Secure Messages from the Secure Fax 800-3

Security - F Division Building 800-1



SECTION: 810

TITLE: SECURITY - F DIVISION BUILDING

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


The Corp of Commissionaires supply security for the F Division building.

A. METHOD



The Corp of Commissionaires provide building patrols throughout the F Division Headquarters building. The following list will give you an approximate time of the commencement of the patrols.



Monday to Friday



2000 hours, 2130 hours, 0030 hours, 0300 hours and 0500 hours



Saturday, Sunday and Statutory Holidays



0030 hours, 0300 hours, 0500 hours, 0830 hours, 1100 hours, 1330 hours, 1700 hours, 2000 hours and 2200 hours.



In addition to the patrol times, Monday to Friday inclusive for closing times are 1700 hours for the front door for visitors and 1800 hours for the west, south and loading dock door. On weekends the building remains secure until 0600 hours Monday to Friday or following a statutory holiday.



B. CONTACTING COMMISSIONAIRE ON PATROL



When the commissionaire is absent on their patrols and there is a request for access to the F Division Headquarters from a RCMP member via the phone in the front vestibule. DOCC personnel will phone the Depot Guardroom at 780-5777 and advise them of the situation.



The Depot Guardroom has radio contact with the patrolling commissionaire and will advise them to return to the front entrance area. The commissionaire should be able to return to the front entrance within a minute to respond to the request.



Under no circumstances are DOCC personnel to leave their worksite to open the front door for these members.



SECTION: 814

TITLE: SECURE FAX AND ENCLOSURE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the use and security of the secure fax machine and enclosure.

A. POLICY



The secure facsimile in the DOCC is used to process Protected "A" or higher communications. There must not be any other equipment located within the secure fax room. Articles that are not permitted within this 1 metre area would be such as: computer CPU's, monitors, or equipment such as a normal fax machine.



The secure fax has been built into it's own room for the sake of security of the actual fax machine and any secure documents that may be sent or received. This room is lockable with a key and should be locked at all times when not in use. A security breach would ensue if uncleared personnel are able to view the fax equipment or to view a secure fax as it is being sent or received.





B. GENERAL



The spare comsec key for the secure fax is located in the DOCC Manager's office. The key is located hanging on the inside right side of the tall storage cabinet in the office.



F Div Information Services has been supplied with a key for this room. As well all Supervisor's have been supplied with a key for the secure fax room.





SECTION: 815

TITLE: HANDLING OF SECURE MESSAGES FROM THE SECURE FAX

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will be followed by all personnel who handle secure faxes in the DOCC.

A. POLICY



All secure fax messages must be placed in an envelope and properly addressed. These envelopes shall not be posted through the normal mail system.



Any "Urgent" messages should be inserted in a suitable envelope, the addressee should be telephoned and advised that they have a urgent secure fax for pickup at the DOCC. A message may be left on the addressee's message manager during normal working hours. After hours or during the weekend, the addressee shall be telephoned at their residence or via a cell phone.



A routine secure fax may be put through the internal mail system of F Division, however, the envelope shall be suitably addressed with the intended recipient's name, Section, phone number and the applicable boxes marked as to security classification, etc.



To alleviate the requirement of keeping a "Sent" log on the secure fax, the machine has been set up to automatically print out a "Transmission Report" on all outgoing messages. This "Transmission Report" shall be stapled to the outgoing secure message and they both shall be returned to the person sending the message. The "Transmission Report" is the confirmation that the secure message has actually been delivered.



B. GENERAL



Only Civilian Members that are security cleared to Top Secret shall handle classified secure faxes.



During normal business hours Monday to Friday, Information Services will primarily be responsible for the sending and receiving of secure faxes.





SECTION: 825

TITLE: OPERATIONAL PLANS - SECURE FACSIMILE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


During certain investigations/occurrences there could very well be a need for a secure fax at a particular Detachment. This policy will advise the DOCC staff of means of accomplishing this.

A. GENERAL



Informatics has a contingency for matters where a secure fax is required. A "Fly-away Facsimile" - portable is available at a moments notice. This can be moved to any site in the Division as required, and will work off any available phone line, or if required, Informatics would be able to arrange installation of a phone line.



B. REQUESTING EQUIPMENT



To obtain the loan of a secure fax, all that would be required would be a call to Linda Barnes, I/c Admin Information Services, [306] 780-5244; or to your Regional Informatics Co-ordinator, (Sgt Barbero for North Region @ [306] 975-5899; Sgt Bob Avery for South Region @ [306] 780-8302).

SECTION: 830

TITLE: PRINCE ALBERT AIRCRAFT C-GMPW

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2003-01-24


This policy will enhance the aircraft crew safety and make the DOCC personnel aware of the location of the aircraft C-GMPW at all times.

A. BACKGROUND



The Prince Albert aircraft (C-GMPW) is a pilatus PC12/45. It is operated on a company manifest which is prepared daily by the Prince Albert aircraft co-ordinator and maintained in the DOCC. The manifest is in essence a schedule for the aircraft which records the names and number of passengers for each of the planned legs. It is monitored and maintained by the DOCC. As such pertinent information is available to DOCC should the aircraft become overdue at any of the planned destinations. The following persons work together to ensure that the manifest is maintained in a current condition.



1. AIRCRAFT CO-ORDINATOR RESPONSIBILITIES



a. Generate and forward the days flight manifest and intended scheduled of the aircraft to DOCC in the morning before departure.



2. FLIGHT CREW RESPONSIBILITIES



a. Upon initial departure, advise DOCC of the following:



I. Estimated times of arrival (ETA) at the scheduled destinations, amended as required.

ii. Requests for service at the scheduled destinations, ie: fuel, de-ice, etc.



b. At the end of each day's scheduled flight, advise DOCC of the following:



I. Off duty status and location (ie: 10-35 Stoney Rapids, or 10-35 Prince Albert).

ii. Confirm with DOCC that flight note is closed.



3. DIVISION OCC RESPONSIBILITIES



a. For the purpose of this directive, direct contact is defined as follows:



i. Person to person radio repeater communication.



SECTION: 830

TITLE: PRINCE ALBERT AIRCRAFT C-GMPW

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2003-01-24


ii. Person to person PMRS communication.

iii. Person to person telephone communication.



Do not advise via fax, CPIC, or message manager as these do not get confirmed.



b. Normal Operations:



i. Upon receiving the information from flight crew as per 2.A. above, advise a member (on call or on duty) via direct contact at the respective detachments of the ETA and requested services for the aircraft. Log the time that the member was advised of the ETA.

ii. Keep the information on hand for the remainder of the day until the aircrew reports off duty (10-35) at a specified location. This is normally Prince Albert but on occasion may be elsewhere.



B. EMERGENCY OPERATIONS: OVERDUE AIRCRAFT



1. Should the aircraft be reported over due by one of the scheduled Detachments, the DOCC operator will determine:



a.. Ascertain routing for the aircraft

If inquiries meet with negative results, proceed to contact the respective Detachments where the aircraft has yet to land. Advise them that the aircraft has

SECTION: 830

TITLE: PRINCE ALBERT AIRCRAFT C-GMPW

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2003-01-24


been reported overdue at a Detachment. Instruct them as follows:

a. If they should hear from the aircraft, contact DOCC immediately.

b. If they should hear from the aircraft, tell the pilot to contact DOCC immediately.



c. The DOCC operator will make "direct contact" with the following members. Do not divulge any information to any spouses or dependants that the aircraft is overdue.



i. Notify Rescue Co-ordination Center in Trenton, Ontario.

Telephone: 1-800-267-7270 or 1-613-965-3870



Provide Trenton with the following last information as available:



Type of aircraft: Pilatus PC12/45

Number of crew and passengers: Pilot & passengers

Routing

Last Known Position

Fuel on board at Take Off

Status of Survival Equipment



Aircraft coordinator (Marilyn Hedstrom) at 306-780-5138 or 306-780-5138 or Pilot Office in Prince Albert at 306-765-5563 or 306-7865-5564



Phone: 306-765-5563

Res: 306-922-0226

Cell: 306-961-0266



or



S/Cst Gary Wasend



Work: 306-765-5563



SECTION: 830

TITLE: PRINCE ALBERT AIRCRAFT C-GMPW

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2003-01-24


Res: 306-764-7449

Cell: 306-961-5745



Work: 306-780-7763

Cell: 306-536-7613



Mr. Todd Lamb



Work: 613-993-0480

Cell: 613-798-3239

Res: 613-364-4469



or



Acting Chief Pilot - C/M Garry Hartery



Work: 613-993-5192

Cell: 613-298-7064



or



Chief Aircraft Engineer - Wally Zelenyj



Work: 613-998-0364

Cell: 613-298-7543

Res: 613-692-0456



or



Supt. Jim Boyes



Work: 613-993-1761

Cell: 613-371-3253

Res: 613-739-7890



SECTION: 830

TITLE: PRINCE ALBERT AIRCRAFT C-GMPW

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2003-01-24


Work: 306-780-5471

Res: 306-751-0642

Cell: 306-539-9300



Edmonton Air Section: 780-495-6666



Winnipeg Air Section: 204-983-0243



SECTION: 835

TITLE: REGINA AIRCRAFT MPE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will enhance the aircraft crew safety and make the DOCC personnel aware of the location of the aircraft MPE during their non Provost schedules.

A. BACKGROUND



The majority of MPE flights involve the transportation of prisoners on escort to one point or the other. The plane will not check in with DOCC during their normal prisoner escorts, however, the plane will give the information to Regina Provost. Normally prisoners are escorted on Monday, Wednesday and Friday.



B. POLICY



If MPE is flying for some reason other than a prisoner escort they will contact the DOCC and advise their flight information.



The planes will advise departure and arrivals at each point along their route and what their ETA at the next point.



DOCC personnel will set timers and ensure that they arrive at the destination in the designated time period.



C. GENERAL



Regina Air Services advise they usually monitor the Pilot Butte repeater while they are in the Regina area, the Saskatoon repeater in the Saskatoon area, the Spruce Home repeater in the Prince Albert area, the Denholm or North Battleford repeater in the North Battleford area, the Divide repeater in the Meadow Lake area, and the Lloydminster repeater in the Lloydminster area.



In the event a Regina Air Seciton aircraft is overdue, the following procedures are to be followed:



SECTION: 835

TITLE: REGINA AIRCRAFT MPE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


IF UNALBE TO LOCATE



Notify Rescue Co-ordination Centre in Trenton, Ontario, via telephone at:



1-800-267-7270 or 1-613-965-3870



Provide Trenton with the following last information as available:



Type of aircraft: Pilatus PC-12/45 or Cessna 210

Number of crew and passengers: Pilot & passengers

Routing

LKP (Last Known Position)

Fuel On Board at takeoff

Status of survival equipment



Aircraft co-ordinator - Marilyn Hedstrom



306-780-5138



or



Pilot Office at 306-780-5471 or 306-780-5472



Work: 306-780-5471

Res: 306-751-0642

Cell: 306-539-9300



or



S/Cst Grant Thiry



SECTION: 835

TITLE: REGINA AIRCRAFT MPE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


Work: 306-780-8813

Res: 306-545-1544

Cell: 306-539-3549



Work: 306-780-7763

Cell: 306-536-7613



Mr. Todd Lamb



Work: 613-993-0480

Cell: 613-798-3239

Res: 613-364-4469



or



Acting Chief Pilot - C/M Garry Hartery



Work: 613-993-5192

Cell: 613-298-7064



or



Chief Aircraft Engineer - Wally Zelenyj



Work: 613-998-0364

Cell: 613-298-7543

Res: 613-692-0456



or



Supt. Jim Boyes



Work: 613-993-1761

Cell: 613-371-3253



SECTION: 835

TITLE: REGINA AIRCRAFT MPE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


Res: 613-739-7890

Work: 306-765-5564

306-765-5563

Cell: 306-961-0266

Res: 306-922-0226



Edmonton Air Section: 780-495-6666



Winnipeg Air Section: 204-983-0243