INDEX



INDEX PAGE



24 Hour Driving Suspensions 700-20

30 Day Driving Suspensions 700-21

90 Day Driving Suspensions 700-22

Abandoned Vehicle Entries 700-1

Be on Lookout for (BOLF) Message 700-2

BOLF 700-2

Case Numbers for CPIC Entries 700-3

CPIC Broadcasts 700-17

CPIC Entry Board 700-7

CPIC Input Operator 700-12

CPIC Messages 700-10

Driving Suspensions 700-20, 700-21, 700-23

Fanout Messages 700-8, 700-9

Messages Between Complaint Taker and Dispatcher 700-13

Observation/SIP Category on CPIC - Contact of Member 700-26

OMO Responsibility 700-5, 700-6

Parole Warrant Entries 700-14

Redirects of CPIC Broadcasts 700-17

Sask Pen - Access to CPIC/SGI Information 700-19

Victims of Domestic Violence Act 700-4

Warrant Confirmation Messages 700-24



SECTION: 701

TITLE: ABANDONED VEHICLE ENTRIES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will ensure that all members of DOCC are aware that it is permissible to enter abandoned vehicles onto the CPIC system after business hours for the Detachments in the Division.

A. POLICY



On behalf of the patrol members throughout the Division, DOCC will enter abandoned vehicles onto the CPIC system during evening and weekend shifts.



These vehicles will be entered in the interim the same as a stolen vehicle entry. Detachments will be responsible for re-entry of the records on the next business day under their own CPIC ORI and the DOCC will then remove the temporary entry.



The "remarks" field of the entry should indicate where the vehicle has been towed to or where the vehicle is stored.



B. GENERAL



An "abandoned" vehicle is classed as a vehicle that has been towed at the request of a Detachment member and that is physically stored at a towing compound or other location.



SECTION: 710

TITLE: BE ON LOOKOUT FOR (BOLF) MESSAGE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the sending of BOLF messages on behalf of the Detachment field personnel.

A. POLICY



At times the Detachment field personnel will have a request to forward an urgent BOLF messages to particular locations throughout the Division. These BOLF's would be for a particular incident that is ongoing and the member does not have the time to go back to their Detachment and compose and forward the BOLF themselves.



The DOCC operator will compose the message as instructed by the field member and send to the particular agencies as requested by the field member.



The operator will broadcast the message via the most appropriate method whether this will be CPIC, fax, radio broadcast, etc.



B. GENERAL



The DOCC operator will compose the BOLF using the guidelines as the policy pertains to composing narrative CPIC messages.



This method of broadcasting BOLF messages is to be used for "Urgent" or hot occurrences only. A general or informational broadcast will be handled by the Detachment personnel as per the policy on fanout messages.

SECTION: 715

TITLE: CASE NUMBERS FOR CPIC ENTRIES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the entry of case numbers for after hour entries of CPIC entries.

A. POLICY



It has been established that all CASE numbers be standardized to include the following for entry:



1. Year

2. Two letter Detachment designator, and

3. Field members name



An example would be: 00RE-JONES.



Should the same member wish to enter more than one entry onto the CPIC system and the mandatory field is the same (ie: the surname is identical); you would then suffix the member's name with a number, ie: 00RE-JONES2, etc

SECTION: 720

TITLE: CPIC ENTRY - VICTIMS OF DOMESTIC VIOLENCE ACT

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the entry of "Victims of Domestic Violence Act" charges onto the CPIC system.

A. POLICY



When a DOCC Saskatchewan employee receives a temporary entry on CPIC for a charge under "Victims of Domestic Violence Act", the entry will be accomplished under the category of "PROB" and the following fields will be completed:



OFF: CW Emergency Intervention Order (or) Victim Assistance Order



SD: Date of Service



ED: As specified on the Order



COND: RG plus any "street enforceable" conditions, ie: no contact with, etc



REM: Enforceable SASK only, info other areas



DD1: Next Detachment business day to re-enter the entry



DDR1: Remove the record



All other applicable fields would be filled in as per other categories, ie: SNME, G1, DOB, etc.



B. GENERAL



Adding the Victims of Domestic Violence orders onto the CPIC system does not preclude the subject from being added in the "Accused" category if the subject is going to court on a Criminal Code charge.

SECTION: 723

TITLE: OMO RESPONSIBILITY

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the duties that the OMO operator will perform.

A. GENERAL



With the loss of the GITS CPIC terminals in September 1999, all Detachment CPIC terminals will now be alternate routed to the main DOCC Saskatchewan CPIC ORI of SN10126. As a result it will be the responsibility of the OMO to redirect the messages to the proper dispatcher for further action/attention and forward urgent broadcast message requests that are received in DOCC after normal business hours (0800-1600 Monday to Friday) or when F Div Information Services is not manned.



B. POLICY



1. The following messages will be forwarded to the appropriate zone dispatcher:



a. Warrant confirmation requests.



b. Urgent requests (ie notification of next of kin messages or messages where it would appear that an immediate reply is required).



c. 10-35 or 10-36 status information messages.



d. Any urgent broadcast message that pertains to a particular region, shall be forwarded to the appropriate Dispatcher(s) as well for the Dispatcher information.



2. The OMO operator will also be tasked with the forwarding of urgent broadcast messages that are received from municipal police services or from out of province points. The OMO will forward the broadcast message to the appropriate area (Prov, RCMP, Hwy 1 East/West, Hwy 16 East/West, etc) as determined by the contents of the message.



3. If the OMO operator is uncertain as to what action should be taken on a particular message, the Watch Supervisor or designate shall be contacted to ascertain their wishes.



4. The OMO should normally be set up at CT01 workstation, however, the OMO can be accommodated from any CIIDS workstation. If the member who is logged in

SECTION: 723

TITLE: OMO RESPONSIBILITY

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


as the OMO departs their workstation for a meal break or 15 minute break, the OMO responsibility shall be forwarded to another available manned workstation.

SECTION: 724

TITLE: CPIC ENTRY BOARD

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method by which the CPIC Entry Board is controlled.

A. POLICY



DOCC Saskatchewan is a 24 hour point and as such, is tasked under the Menu of Duties to input any urgent CPIC maintenance transactions for the Detachments of the province.



The type of entries that may be entered are:



After the entry has been entered into the CPIC system, a hardcopy printout of the transaction shall be placed in the baskets on the post by DP04.



B. GENERAL



As DOCC Saskatchewan does not have a valid file to back these entries, the Detachments concerned shall re-enter the information under their own ORI at the earliest available time.



The Supervisor (or Designate) on duty shall ensure that the Detachments are advised to re-enter their CPIC entries under their own ORI at the earliest availability. As such, it is incumbent upon the Supervisor (or Designate) to check the CPIC Entry board once per shift to ensure that the entries are being re-entered by the appropriate Detachment and removed from DOCC Saskatchewan's ORI.



SECTION: 725

TITLE: FANOUT MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method by which Detachment personnel will fanout non Urgent BOLF messages, informational messages, etc.

A. POLICY



DOCC Saskatchewan does not have sufficient human resources to originate or redirect lengthy narrative messages that can be originated at the Detachment level via the ROSS

E-Mail system or CPIC.



All Detachments in F Division are ROSS E-Mail equipped. The Detachment personnel can send one message via the ROSS E-Mail and have their message delivered to all Detachments and members in the Province. An all inclusive ROSS E-Mail address has been setup in the ROSS E-Mail directory. The address to use when sending a broadcast is: Fdiv__OPS_North and/or Fdiv__OPS_South.



As well for operational broadcasts, a ROSS E-Mail group has been created in F Division. The address for delivery to this group is:



FDIV_BOLF



This address will delivery a copy to all operational members in the Division.



The use of ROSS E-Mail will not deliver a copy of the message to the Municipal Police Departments in Saskatchewan. Each Detachment has been supplied the fax number to be used when forwarding messages to the Police Departments in the Province. It has been suggested that the Detachment set up a Group Send on their fax terminal to allow a message to be forwarded to all Municipal Police Departments at once, or the Detachment can forward the message to individual Departments as to the circumstances of the broadcast message.



If the Detachment requires the message to be forwarded outside of F Division, the Control Point for each Division is located in the front of the CPIC National Directory. The member will be able to locate the CPIC ORI and the fax number if so required. The Detachment will forward their message to the Provincial Control Point and request dissemination in the particular province.









SECTION: 725

TITLE: FANOUT MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


B. GENERAL

DOCC Saskatchewan will not forward non-urgent broadcasts for the Detachments. In the past DOCC would forward the message to the Municipal PD's via fax, however, the Detachment has the ability to forward their own messages via their fax terminal. All Detachments have been supplied with the appropriate fax phone numbers.



All fanout messages or BOLF messages (whether from the Detachment or from DOCC)

will be stored at the clipboard opposite DP04.

SECTION: 730

TITLE: GENERAL CPIC MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy shall be followed by all DOCC personnel when sending CPIC narrative type messages outside of the DOCC. Normally DOCC staff does not initiate a CPIC narrative type message without a request from a field Detachment. This may be for a 10-27 request out of province, a warrant confirmation, a BOLF, etc.

A. POLICY



When a Detachment member request that the DOCC forward a CPIC narrative message, the employee will create an "External Message". Include the requesting Detachment's ORI on the initial outgoing message in the "TO" line.



The "FROM" line will be the ORI of the sending workstation.



The "SUBJ" line may be used however, the system will only allow a maximum of 35 characters to be inputted on the line. If you go over the 35 character limit, the sender will receive an error message.



The "TEXT" line is available for the information of your message, ie 10-27 request, BOLF, etc.



The sending operator will then insert the word "TO" and then the intended recipient of the message.



The sending operator will then insert the word "FROM" and then insert that the message is being sent from the Regina DOCC and "FOR" the initiating member and Detachment. ie: FROM REGINA DOCC FOR CST JONES - REGINA DETACHMENT.



If the operator did not put what your message is about in the "TEXT" field, the operator will put a subject line as the first line of text in the body of the message.



The body of the message will be typed.



After the complete message has been inputted, the operator will insert 2 or 3 linefeeds and then insert the initials or name of the sending operator.



ie: DOCC...ABJ, or Regina DOCC...AB JONES, etc





SECTION: 730

TITLE: GENERAL CPIC MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


The operator will then print a copy of the message if required and insert in the individual

basket at each work station.

SECTION: 735

TITLE: IDENTIFICATION OF CPIC INPUT OPERATOR

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the means of identifying the input operator on a CPIC entry.

A. POLICY



All CPIC entries made on behalf of the members in the field shall have the DOCC operator's initials inserted in the AREM field on the initial entry.



This will allow CPIC Field Ops or others to ascertain which member of DOCC entered the actual entry onto the CPIC system.

SECTION: 740

TITLE: MESSAGES BETWEEN COMPLAINT TAKER AND DISPATCHER

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method of forwarding messages between the Complaint Takers and the Dispatchers.

A. POLICY



An "External" message shall be used to send any official messages between the Complaint Taker and the Dispatcher. When an external message is to be created, the operator only has to select the correct Dispatch or Complaint Taking location from the drop-down list, then choose "Insert".



The operator will then enter the ORI of the CIIDS workstation they are sending the message from, fill out the "FM" field and then type the details of the message.



The operator will then choose "Send" to forward the message to the correct CIIDS location.



The receiving position shall print the message. The operator will then annotate the printed copy with what was done with the message (faxed, radio - to whom, time, etc).



B. GENERAL



There is also an "All Dispatch Zones" selection and an "ALL Complaint Takers" selection available as a drop-down list.



The use of the "internal messaging" is not recommended due to the fact that the messages are not stored in the CIIDS system. They are not retrievable after they have been cleared from the CIIDS workstation screen (accidentally or on purpose).

SECTION: 745

TITLE: PAROLE WARRANT ENTRIES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method by which DOCC Saskatchewan will handle Parole Board warrants that are received after hours.

A. POLICY



DOCC Saskatchewan will receive warrants, usually via fax, for entry during the quiet hours from CSC Parole Offices - Saskatoon, Prince Albert, Regina and Regina Oskana Centre. These warrants will be entered as soon as possible by DOCC.



These warrants are for Breach of Parole (a federal offence). The front covering sheet of the parole warrant will explain what type of parole the individual is under. This will be found under "Supervision Type". The different types will be: Full Parole, Day Parole or Statutory Release.



B. ENTRY OF WARRANT



Query PERS and CNI and make a print out. This allows you to obtain details used in entering the warrant.



From the "Federal or Provincial" Inmate Offender - CSC entry you will see "Reporting to" agency, used in ORI notification. Such as Reporting to: Regina PS SN30025.



From the "CNI FPS", you will retrieve: Surname, Given 1, Given 2, FPS #, POB, Height, Weight, Eye Colour, Race, Caution codes. The Name and FPS are to be confirmed by the information on the fax copy of the warrant. All of the above field entries should be filled by CPIC entry from the CNI, as well as alias names also to be added to the CPIC entry from the CNI.



The "WARRANT" field: Insert "2" which will read "warrant of imprisonment".



The "Expiry Date" field: Type "INDEF".



The "OFFENCE (OFF)": will be preceded by "CW Breach of type of Parole". The type of parole being: full parole, day parole, or statutory release (ie: CW Breach of Statutory Release).





SECTION: 745

TITLE: PAROLE WARRANT ENTRIES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


No "OFFENCE DATE" is needed. No offence has been committed, a breach has been.

Often, the parole office will issue a warrant because of the risk factor to society. Other

charges may come from the arresting agency.



The "RADIUS": Canada Wide.



The "ADDRESS" field: Shall be filled with the Last Known Address as shown on the warrant.



The "REM" and "AREM" fields will be filled with further information that is available to the entering operator such as other possible addresses. As well, as the first words in the AREM field shall be the operator's initials who is entering the warrant. This allows for an audit trail after the fact to ascertain which DOCC operator actually entered the warrant.



An unsolicited message is to be sent to F Div Information Services (SN10117) and to the Detachment/Police Department where the offender is "Reporting to" as found on the PERS query "Federal" offender entry. This will be accomplished by completing the ORI1, ORI2, and ORI3 fields on the entry (ie: Subject's Address: Pilot Butte, reporting to Regina Detachment, a warrant notification would go to:



SN10117 - F Div Information Services

SN30025 - Regina PS

SN10131 - Regina Det



The DD1 And DDR1 fields shall be completed to remind the oncoming DOCC staff to have F Div Information Services to re-enter the warrant under their ORI. Ensure that the DD1 date and time is set far enough in the future to allow F Div Information Services to take care of the entry.



The operator shall print a copy of the CPIC entry and staple it along with the fax warrant and put in the warrant box found at the front window. When a warrant confirmation is needed, all warrants are easily accessible.



C. WARRANT CONFIRMATIONS



When a warrant entered by or on behalf of F Div Information Services is required to be

SECTION: 745

TITLE: PAROLE WARRANT ENTRIES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


confirmed; advise - "Subject to be escorted to a Federal Institution and to advise the outcome". Do not advise the agency to "remand" the subject, as the subject goes directly to jail. There is no need to appear in court unless there are upcoming charges from the

arresting agency.



Enquire of the requesting agency their fax number and fax the complete warrant file to the requesting point. This is normally 4 pages and will include the original information from the Parole Center as well as the actual warrant page. There is no need to fax the description pages that are forwarded to DOCC by Edmonton Parole.



Do NOT give the entire warrant file to Provost, Regina Detachment or Regina PS. Only the original warrant is to be released. If the original warrant is not in the file folder, then a fax copy of the warrant will be given to the member.



The CPIC entry will be annotated with the arresting information ( Detachment/Police Service, member, etc) and then placed on F Div Information Services desk.



The CPIC entry is required for F Div Information Services PIRS file, and for the CPIC removal and subsequent notification to the Parole Officer.



The header used for entering warrant on CPIC:



A WANT



CASE:NPS 123456A/ED:INDEF/ONFILE:N/WARRANT:2/SNME:SMITH/



G1:JOHN/G2:GORDON/SEX:M/DOB:690522/POB:SASK/RACE:NW/



OFF:CW BREACH OF STATUTORY RELEASE/RADIUS:CANADA WIDE/



ADDR:PILOT BUTTE SASK/FPS:123456A/MHT:180/MASS:102/EYE:BRN/



CAUTION:VE/REM:OTH POSS ADDR 123 RAE ST REGINA/AREM:JE XX

SUBJECT BREACH COND BY CONSUMINGALCOHOL/



ORI1:SN30025/ORI2:SN10131/ORI3:SN10117

SECTION: 750

TITLE: REDIRECTS OF CPIC BROADCASTS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method by which DOCC Saskatchewan will forward redirect CPIC messages received during the quiet hours from Municipal Police Departments and points outside of F Division.

A. BACKGROUND



The Control Point for Saskatchewan is F Division Information Services (SN10117). During the quiet hours, F Div Information Services will be on alternate route to DOCC Saskatchewan, whereby DOCC then assumes full responsibility for delivery of such services rendered.



B. URGENT REQUESTS



When a broadcast request is received at DOCC Saskatchewan and it is considered to be urgent, DOCC will redirect the message to the appropriate location. The Supervisor on duty will be consulted as to the extent of the dissemination and the method of delivery.



The operator handling the redirect will clean up the message as much as possible by deleting extraneous line feeds, headers, "forwarded by", etc prior to redirecting the message.



A copy of the redirect message will be printed and the operator will notate on the copy of what was done with the message (Prov Fanout, Faxed, Zone 1 Fanout, etc) and initial same. This copy must then be filed on the Special Broadcast clipboard, opposite DP04.



C. NON URGENT REQUESTS



The Supervisor on duty will make the decision whether the request is urgent or non urgent. A redirect request received after hours and not of an "Urgent" nature, shall be printed by the receiving operator and then forward the request to F Division Information Services - SN10117. On the printed copy, write to F Division Information Services to request that the message be forwarded the next day or next business day. The original message can then be deleted from the OMO operator's terminal. F Div Information Services will have a copy of the message in the Receive Traffic Queue and will action the request when next on duty.



SECTION: 750

TITLE: REDIRECTS OF CPIC BROADCASTS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


When the redirect request is forwarded to F Div Info Services, make sure that all extraneous line feeds, headers, "forwarded by", etc are removed prior to redirecting the

message.

SECTION: 755

TITLE: SASK PEN - ACCESS TO CPIC/SGI INFORMATION

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method that DOCC Saskatchewan will use to process information requests from the staff at the Sask Penitentiary at Prince Albert, Sask.

A. BACKGROUND



The Sask Pen have their own CPIC terminal available during normal business hours. There may be occasions where their roving patrols, normally during "dark" hours, come across a suspicious vehicle in the immediate area of the Sask Pen grounds. The staff will call the local RCMP office in Prince Albert, and should nobody be in the office, they will select option zero to reach us.



B. POLICY



The Complaint Taker will take the call and the requested information. Obtain the name of the caller, his/her position at the Sask Pen, and the phone number to call back. Normally the call back number should be 953-8500, which is answered in their master control centre.



Do the query/queries and then phone back the call back number with the requested information.

SECTION: 760

TITLE: 24 HOUR DRIVING SUSPENSIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will ensure all operators are handling request for entry of 24 hour driving suspensions onto the CPIC system in a uniform manner.

A. PATROL UNIT



If you wish to have a 24 hour driving suspension entered while you are on patrol, you will tone the radio repeater that you are currently on and advise that you have a 10-69 (24 hour driving suspension) you wish to enter into the CPIC system.



B. DOCC



24 hour driving suspension information may be received in DOCC via the radio. This is allowed if the operator duties at the time permit them to accept the information. If the dispatcher is unable to accept the information at the initial call, the operator will request the member call back at a designated time.



The information can be direct data inputted on the appropriate CIIDS screen as directly received from the patrol member.



If the "direct data input" method is not used and/or the record is not inputted at the time of receipt by the dispatcher, you must then use the DOCC 24 hour suspension form that has been created.



If the member faxes in the information, then the inputted printout can be attached to the faxed information. This will suffice for authorization.



C. GENERAL



Members should be encouraged to send the info via a readable fax on the proper form (Notice & Order of Suspension or Disqualification). This is mandatory for all suspensions that are issued at the Detachment office after a breathalyser test has been completed. Road side suspensions pose a greater difficulty and as such the availability of using the radio for this purpose. However, this will be as "the dispatcher duties permit". Answering other repeaters, dispatching complaints, status keeping and query processing take precedence over the receipt of 24 hour driving suspensions via the radio system.

SECTION: 761

TITLE: 30 DAY DRIVING SUSPENSIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will ensure all operators are handling request for entry of 30 day driving suspensions onto the CPIC system in a uniform manner.

A. PATROL UNIT



If you wish to have a 30 day driving suspension entered while you are on patrol, you will tone the radio repeater that you are currently on and advise that you have a 10-69 (30 day driving suspension) you wish to enter into the CPIC system.



B. DOCC



30 day driving suspension information may be received in DOCC via the radio. This is allowed if the operator duties at the time permit them to accept the information. If the dispatcher is unable to accept the information at the initial call, the operator will request the member call back at a designated time.



The information can be direct data inputted on the appropriate CIIDS screen as directly received from the patrol member.



If the "direct data input" method is not used and/or the record is not inputted at the time of receipt by the dispatcher, you must then use the DOCC 24 hour suspension form that has been created.



If the member faxes in the information, then the inputted printout can be attached to the faxed information. This will suffice for authorization.



C. GENERAL



Members should be encouraged to send the info via a readable fax on the proper form (Notice & Order of Suspension or Disqualification). This is mandatory for all suspensions that are issued at the Detachment office after a breathalyser test has been completed. Road side suspensions pose a greater difficulty and as such the availability of using the radio for this purpose. However, this will be as "the dispatcher duties permit". Answering other repeaters, dispatching complaints, status keeping and query processing take precedence over the receipt of 30 day driving suspensions via the radio system.



The "Expiry Date" for the entry should be 30 days from the start date. A DD1 should be inserted for the following business day to remind the Detachment to re-enter the subject.

SECTION: 762

TITLE: 90 DAY DRIVING SUSPENSIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will ensure all operators are handling request for entry of 90 day driving suspensions onto the CPIC system in a uniform manner.

A. PATROL UNIT



If you wish to have a 90 day driving suspension entered while you are on patrol, you will tone the radio repeater that you are currently on and advise that you have a 10-69 (90 day driving suspension) you wish to enter into the CPIC system.



B. DOCC



90 day driving suspension information may be received in DOCC via the radio. This is allowed if the operator duties at the time permit them to accept the information. If the dispatcher is unable to accept the information at the initial call, the operator will request the member call back at a designated time.



The information can be direct data inputted on the appropriate CIIDS screen as directly received from the patrol member.



If the "direct data input" method is not used and/or the record is not inputted at the time of receipt by the dispatcher, you must then use the DOCC 24 hour suspension form that has been created.



If the member faxes in the information, then the inputted printout can be attached to the faxed information. This will suffice for authorization.



C. GENERAL



Members should be encouraged to send the info via a readable fax on the proper form (Notice & Order of Suspension or Disqualification). This is mandatory for all suspensions that are issued at the Detachment office after a breathalyser test has been completed. Road side suspensions pose a greater difficulty and as such the availability of using the radio for this purpose. However, this will be as "the dispatcher duties permit". Answering other repeaters, dispatching complaints, status keeping and query processing take precedence over the receipt of 90 day driving suspensions via the radio system.



The "Expiry Date" for the entry should be 90 days from the start date. A DD1 should be inserted for the following business day to remind the Detachment to re-enter the subject.

SECTION: 762

TITLE: 90 DAY DRIVING SUSPENSIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


A 90 day driving suspension normally originates as a 24 hour suspension, the driver is then given a 7 day Temporary Driving Permit (at the bottom of the Notice and Order of Suspension, Disqualification or prohibition). This 7 day permit allows the driver to get their affairs in order and at the expiration of the 7 days the 90 day disqualification will commence.

When we receive these forms from the Detachment we should enter a 24 hour suspension. It will then be the responsibility of the detachment to enter the 90 day suspension at the expiration of the 7 day Temporary Driving permit.



If the 7 day Temporary Driving Permit is not issued by the member, then a 90 day suspension can be put in place effective immediately. DOCC Saskatchewan will enter these suspensions in the same manner that 30 day driving suspensions are entered. The "Expiry Date" for the entry should be 90 days from the start date. A DD1 should be inserted for the following business day to remind the Detachment to re-enter the subject under their ORI.



These suspensions are generated by the RCMP, the drivers do not receive letters from SGI regarding the suspensions.







SECTION: 765

TITLE: WARRANT CONFIRMATION MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the method of sending warrant confirmation requests for Detachment members.

A. POLICY



A DOCC operator that receives a hit for a warrant on a CPIC query that has been requested by a Detachment patrol member, shall print a copy of the CPIC entry. On the patrol member's request a CPIC narrative message shall be forwarded to the originating agency for confirmation of their entry.



The operator shall retrieve a "Create External" form from the CIIDS system. The originating agency ORI shall be placed in the "TO" field along with the ORI of the requesting member's Detachment.



The "FROM" field shall be filled by the ORI of the CIIDS workstation that is requesting the warrant confirmation (SN10204, SN10205, SN10206, SN10207, SN10208, etc).



The "SUBJECT" field may be used, however, it is limited to only 35 characters.



The "TEXT" field can be used to put the subject of your message, ie: Warrant Confirmation Request, etc.



The operator shall insert the word "TO" and type in the address of whom the message is being sent to.



The operator shall insert the word "FROM" and insert Regina DOCC with a notation of the requesting member and Detachment.



The body of your message. If you did not use the TEXT field to insert the subject matter of the message, then the first lines of text shall be the subject line, with any identifying remarks, ie: Warrant Confirmation - John Doe B: 1949-01-01 Case: 12345 etc)



After they body of the message has been entered, the sending operator shall insert a couple of line feeds and then insert their initials or name of sender.



ie: DOCC....ABC or DOCC..AB Jones, or AB Jones....DOCC, etc.





SECTION: 765

TITLE: WARRANT CONFIRMATION MESSAGES

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


A print out of the message shall be obtained and attached to the original CPIC hit that was made. The messages shall be placed in the basket at the workstation.

When the agency responds back with their wishes on the warrant, ensure that a copy of this message has been sent to the requesting Detachment member's ORI. If the agency did not send a copy to the Detachment, then the DOCC operator shall redirect the message to the originating Detachment member's ORI for their information.



At times, the Detachment member will request that DOCC reply with the outcome of the warrant. The DOCC operator will use the same form as previous, making sure to identify the subject of the message and any case number, etc. A copy of this outcome message will be sent to the originating agency as well as to the originating Detachment member's ORI. A copy shall be printed of this message and attached to the previous messages. The messages shall be stored in the baskets at each workstation.



It must be realized that this "outcome" message is not an "urgent" duty. The request would be classed as an "Admin Activity" and as such is very low on the Menu of Duties for DOCC Saskatchewan. As such the sending of the message may be delayed until the operator has the time to fulfil the request. However, if the DOCC operator feels they will not have the time due to other "urgent" duties, then the originating member shall be advised.



B. GENERAL



For warrant confirmation among RCMP Detachments, the Dispatcher may print out the warrant hit and ask the correct Dispatcher to obtain a confirmation. The Dispatcher will write on the warrant hit copy the confirmation along with the wishes of the Detachment member and the member's name supplying the information. The Dispatcher would then hand the printed copy back to the original Dispatcher.



Once the Dispatcher has advised the requesting member of the confirmation and wishes, the printed copy will be placed in the message basket.



This is not the recommended method of confirming the warrant as you will be interfering with the other Dispatcher and there will not be a paper trail to be followed.



SECTION: 770

TITLE: OBSERVATION/SIP CATEGORY ON CPIC - CONTACT OF MEMBER

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


To ensure that members/units that have entered an Observation/SIP entry receive the required information on their entry; the following method shall be used to notify the investigating member of their responsiblity on receiving a positive hit on the CPIC system.

A. POLICY



The DOCC operator will advise the investigating member that the subject is "10-42".



As well if able to without going into details, the operator should briefly describe to the investigating member on the radio of the 10-42 entry (ie: 10-87, 10-30 "G", etc).



The investigating member shall also be advised that they have a message when they are clear and if they would telephone the operator for the details. When the members calls, inform them of the full particulars of the 10-42 entry also advising them to contact the interested member/unit of the entry and supply the details of the check as per the CPIC entry.



At no time should the operator read the entry to the member over the radio.