INDEX



INDEX PAGE



1112 200-13

1393 200-18

Annual Leave 200-1

Claim Form 1112 200-13

Claim Form F401 200-19

Compassionate Leave Requests 200-7

Earned Day Off 200-8

Expense Claims 200-18

F401 200-19

Issuing of Pay Cheques/Pay Stubs 200-9

Lieu Time Off 200-4

Off Duty Sick 200-10

Off Duty Sick Report 200-12

Over-time Claim Form 1112 200-13

Pay Cheques/Pay Stubs 200-9

Rescheduling of Training Hours 200-14

Scheduled Breaks 200-5

Sick Report 200-12

Statutory Holidays 200-15

Submission of 1393 Expense Claims 200-18

TCE Claim Form F401 200-19

Time off for Voting in Elections 200-22

Training Hours 200-14

Voting in Elections 200-22

Working Hours 200-24



SECTION: 201

TITLE: ANNUAL LEAVE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy refers to annual leave that is accumulated by Civilian Members of the DOCC.

A. ENTITLEMENT:



For a member engaged after 1973-04-01, leave credits are earned monthly as follows:



B. CARRY OVER OF ANNUAL LEAVE:



A member may carry over two complete years of annual leave. This means that if you are entitled to 200 hours of annual leave, you may carry over 400 hours and have a total of 600 hours of annual leave accredited to yourself at the beginning of a new fiscal year.



You must ensure that your leave credits are down to the minimum of 400 hours amount by March 31st of each year.



In exceptional circumstances, you may submit a memo requesting that you carry over a larger amount of annual leave. A reason for this carry over could be: that you were denied leave during the previous year. Each case will be ruled on in an individual case. For further information, please research the Admin Manuals under leave.



C. HOW TO REQUEST ANNUAL LEAVE:



1. Annual Leave or a LTO request should first be discussed with your respective Watch Supervisor and then requested via a GroupWise message to Watch Supervisor. The Watch Supervisor will forward the leave requests to the DOCC

SECTION: 201

TITLE: ANNUAL LEAVE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


Ops Commander prior to the publishing of the new shift schedule.

Due to the employment of Term TCEs, the shift schedule is normally published in six (6) week blocks. The requests for leave shall be submitted one (1) week prior to the next schedule being published. This is normally six (6) weeks in advance of the next published shift schedule. The submission of the leave requests shall be in accordance with the time frame noted on the published shift schedule.



2. Time off requests will be approved in principle and recorded on the shift schedule planning calendar. A leave cancellation request must be done as soon as possible in order to reschedule or cancel any TCE resources.



3. Leave time off requests will be limited to a maximum of two Civilian Members away from a Watch at a given time. If a TCE is filling a fulltime slot in a dedicated position, then they will be counted as part of the two away at a time rule. Under very extenuating circumstances, and providing the TCE resources are available, the DOCC Ops Commander may approve exceptional requests for more than two away at a time. Common sense and compassion will prevail. AOD and ODS positions are not included in this limitation.



4. During the peak annual leave demand period (May to September inclusive), time off is limited to a maximum of two blocks off at a time per Civilian Member or Term TCE. Exception to this must have unanimous Watch approval. This restriction is waived during the months of October to April.



D. TCE LEAVE REQUESTS



A term TCE that is dedicated to a particular Watch, shall consult their Watch supervisor prior to submitting their leave requests. On submission, an e-mail shall be sent to the DOCC Ops Commander with an information copy to the Watch supervisor.



The TCE in a dedicated position on the Watch will be counted towards the two (2) or one (1) members away from the Watch at any particular time.



A TCE that is not scheduled into a dedicated position shall submit their leave requests

SECTION: 201

TITLE: ANNUAL LEAVE

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


direct to the DOCC Ops Commander only.

SECTION: 202

TITLE: LIEU TIME OFF

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy refers to Lieu Time Off (LTO) that can be accumulated by Civilian Members of DOCC Saskatchewan.

A. ENTITLEMENT



Lieu time is accumulated by the Civilian Member by the member working overtime hours. The Lieu Time is accounted for by the input of a form 1112 and the recording of the overtime hours through Online Leave. The Civilian Member is able to request a payment of overtime hours or to save into their "Lieu Time Off" bank.



A Civilian Member can accumulate Lieu Time Off up to a maximum of 80 hours in their LTO bank. Once a member has accumulated 80 hours in their bank, any further overtime must be paid.



B. USE OF LIEU TIME OFF



When a Civilian Member has hours in their LTO bank, they may request to use the hours in the same manner as annual leave. A combination of annual leave and lieu time off may be used for the same leave period.



C. PAYMENT OF LIEU TIME OFF



You may request pay out or partial pay out, of hours in excess of 40 hours in your LTO bank, throughout the year by submitting a 1112 form.



You may request payment of all or partial LTO hours when commencing Leave Without Pay (LWOP) or when exceptional circumstances exist, e.g. financial hardship



Indicate pay out or partial pay out, of hours in excess of 40 for pay out, or partial pay out LWOP, in Sec 2 of form 1112.



Submit form 1112.



D. LIEU TIME BANK - TCE



A Term TCE may now bank overtime into an LTO bank. All banked hours are automatically paid out on 31st of March each year to the TCE. All other rules and regulations as applicable to a Civilian Member on LTO apply to the Term TCE.

SECTION: 205

TITLE: SCHEDULED BREAKS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will establish the number and length of breaks during your working shift

A. MEAL BREAK:



12 Hour Shift



Each operator is entitled to one (1) hour meal break during their twelve (12) hour working shift. The Dispatch Zone operators going on a meal break must be replaced by another operator. The Dispatch relief operator will be advised of any active incidents that are currently in progress. The Complaint Taker operators do not require a replacement, however, they must not leave the Complaint Takers position being manned by less than one (1) operator. The timing and order of these meal breaks rests with the Watch Supervisor. As well, who will replace the operator is left up to the discretion of the Watch Supervisor.



10 Hour Shift



Each operator is entitled to a forty-five (45) minute meal break during their ten (10) hour working shift. The Dispatch Zone operators going on a meal break must be replaced by another operator. The Dispatch relief operator will be advised of any active incidents that are currently in progress. The Complaint Taker operators do not require a replacement, however, they must not leave the Complaint Takers position being manned by less than one (1) operator. The timing and order of these meal breaks rests with the Watch Supervisor. As well, who will replace the operator is left up to the discretion of the Watch Supervisor.



8 Hour Shift



Each operator is entitled to a thirty (30) minute meal break during their eight (8) hour working shift. The Dispatch Zone operators going on a meal break must be replaced by another operator. The Dispatch relief operator will be advised of any active incidents that are currently in progress. The Complaint Taker operators do not require a replacement, however, they must not leave the Complaint Takers position being manned by less than one (1) operator. The timing and order of these meal breaks rests with the Watch Supervisor. As well, who will replace the operator is left up to the discretion of the Watch Supervisor.



SECTION: 205

TITLE: SCHEDULED BREAKS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


B. 15 MINUTE BREAKS:

In addition to the meal break, each operator is entitled to two (2) fifteen (15) minute breaks during their shift. The Dispatch Zone operators must have a replacement for their breaks. The Dispatch relief operator will be advised of any active incidents that are

currently in progress. The Complaint Taker operators do not require a replacement, however, they must not leave the Complaint Takers position being manned by less than one (1) operator. The timing and order of these breaks rests with the Watch Supervisor. As well, who will replace the operator is left up to the discretion of the Watch Supervisor.



C. UNSCHEDULED BREAKS:



There will be times that you are desirous of quickly going to the kitchen for a coffee/tea or to use the washroom. During these impromptu times, you shall return to your working position as quickly as possible. There is normally not a replacement made available for these unscheduled breaks. Dispatch positions MUST NOT be left unattended (officer safety) and the departing dispatcher will ensure his/her work station is protected by fellow dispatchers. No more than ONE dispatcher at a time will depart the dispatch area.



D. GENERAL



An individual will not bank or save their meal or 15 minute breaks to allow the individual to depart early from the work site or delay the start of their work shift by the time of anticipated untaken breaks.



The meal and 15 minute breaks are for the operator to have time away from the work site

to have a meal or to relax and shall be taken throughout the course of the work shift.



Meal breaks are provided for eating meals and to provide a break for the employee. However, manpower conditions dictate that at times an employee will eat their meals at the workstation. Cleanliness of the workstation must be maintained and any spills, etc must be cleaned up as soon as possible.



If an individual employee desires smoke breaks; these breaks shall be counted deducted from the members break time (meal or 15 minute breaks). There is no entitlement to any extra time off for a member to have a smoke break.

SECTION: 210

TITLE: COMPASSIONATE LEAVE REQUESTS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy instructs on what to do with the information from a compassionate leave request.



In the past, a request for compassionate leave was forwarded through to Admin and Personnel or Compensation Branch. There is now no longer a requirement to forward these requests to these departments.



An employee may request compassionate leave by submitting a memorandum to the DOCC Manager for approval.



If approved, the memo will be signed by the DOCC Manager and returned to the Watch Supervisor. The memo will be retained with the members A126. When both sides of the A126 have been completed, the A126 and all compassionate leave memos attached will then be forwarded by the supervisor to the Pay and Compensation office for audit and retention on the member's pay file.



Refer to the Admin Manual for Compassionate leave eligibility and/or the blue binder in the Supervisor's office.

SECTION: 215

TITLE: EARNED DAY OFF

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy establishes a standard for the using of an extra RTO (regular time off) shift that a member is entitled to for working extended shifts.

A. ACCUMULATING:



A Civilian Member is entitled to an extra RTO shift for working extended shifts (12 hour shifts qualify).



RTO time is accumulated at the rate of twelve (12) hours for every 42 days of working the extended shift.



A member accumulates RTO time while they are on "Annual Leave", "Lieu Time Off" or "Off Duty Sick".



A member ceases to accumulate RTO time when they are no longer working in DOCC Saskatchewan or when the employee has been transferred to a different collator (ie such as a medical collator) outside of DOCC Saskatchewan. Once a member is rescheduled to a permanent eight (8) hour shift schedule, they will cease to accumulate RTO time.



A member that is ODS for a term of 160 hours is then transferred to the Medical Collator (which is considered a 40 hour week). As such the member ceases to accumulate RTO time after being ODS for the 160 hour period.



B. USAGE OF RTO TIME:



A member may use RTO time in the same manner as "Annual Leave" or "Lieu Time Off" with the exception that a member on RTO time off is not replaced by a TCE so the Watch will be running short during the members absence. In light of this it is suggested that the RTO shift be only taken during the quieter times of a dayshift on Monday to Friday or on a night shift Sunday to Thursday so that the rest of the Watch is not overworked.



C. RECORDING OF RTO TIME:



An RTO taken will be shown on the members 1112 as RTO.

SECTION: 220

TITLE: ISSUING OF PAY CHEQUES/PAY STUBS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will standardize the issuance of pay cheques/pay stubs to the employees of the DOCC.

A. RESPONSIBLE FOR PICKUP:



1. Under no circumstances, with the exception of the DOCC Manager or designate, is anyone allowed to pick up the cheques from FSS Branch.



2. Civilian Member and TCE pay cheques/stubs are normally received from FSS Branch via the regular mail system on every second Tuesday or Wednesday. In the absence of the DOCC Manager, the on duty Supervisor shall distribute the pay cheques/stubs to member's mail basket.



4. Civilian Members and TCEs are reminded that the soonest they are permitted to cash their cheque is the day prior to the date of the cheque.



5. Both Term greater than TCEs and Civilian Members are encouraged to take advantage of the Direct Deposit System.

SECTION: 225

TITLE: OFF DUTY SICK

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will establish the method of reporting that you will be unavailable for Duty due to sickness.

A. SUDDEN SICKNESS:



If you become sick prior to your attendance for Duty call the DOCC Ops Commander at 566-4550. If this is outside the normal working hours for the DOCC Ops Commander; you will call the DOCC at 780-5563 and request to speak to the Supervisor on duty. You shall call as soon as you are aware that you will be unable to report for duty. You will advise the Supervisor that you will be unable to report for duty at this time due to sickness.



Supervisory discretion and backfill replacement will depend upon the availability of TCE's; the particular day of the week (weekday vs weekend); the particular shift (day vs night) and seasonal time of the year.



Supervisors should also consider the option of "partial" versus "full" shift replacement (ie: relief for meal breaks) depending upon the particular shift.



Civilian Member overtime is a last resort for which Supervisors will be accountable to fully justify.



B. SICKNESS WHILE ON DUTY:



If for any reason you become sick or unable to complete your scheduled work shift, you are to immediately advise your Supervisor.



The Supervisor will decide whether a replacement operator will be needed or not. If a replacement is needed, the Supervisor will initiate the process to locate one.



C. SCHEDULED SICKNESS:



If you have advance notice that you will require time off in the future for a specific purpose such as Doctor's attendance, surgery, etc; you will advise your Watch Supervisor with as much lead time as you can make available.



The Watch Supervisor will weigh the requirements to find a replacement or for the Watch to run NRA (No Replacement Available) during your absence. If a replacement is



SECTION: 225

TITLE: OFF DUTY SICK

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


required, the DOCC Ops Commander shall be advised by the Watch Supervisor.

SECTION: 230

TITLE: OFF DUTY SICK REPORT

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2002-12-02


This policy establishes the method of reporting personal illness to the members of DOCC.

A. ONE AND TWO SHIFT SICKNESS (12 TO 24 HOURS):



All Civilian Members off duty sick for 4 hours or more will require the submission of a request through "OnLine Leave" using code 210. As well, the applicable entry shall be entered on the 1112 form.



A TCE is also required to submit their sick leave request through "OnLine Leave" using code 210. The corresponding entry shall also be included on the TCE's F401 form.



The "OnLine Leave", code 210 shall be approved by each Watch Supervisor for members of their individual Watches. For members and TCE's that are not on a particular Watch, this sick leave will be approved by the DOCC Ops Commander.



B. SICK LEAVE 32 HOURS OR GREATER:



Health Services must know specifically what the problem was for sickness over the 32 hours. They will require a Doctor's certificate via form 2135, available on FormFlo through the ROSS network. This form will also be available at the Doctor or through Health Service's office. These forms must be returned through the Watch Supervisor for Civilian Member and Ops Commander for TCE for signing. Watch Supervisors will retain the "unit" copy with remaining copies forwarded to Health Services.



C. TCE SICKNESS:



Term TCE's accumulate sick leave credits at the following rates (per month):



40hr Contracts: 10 hours

30hr Contracts: 8 hours

20hr Contracts: 5 hours

As & When: No entitlement to sick leave



A record of their sick leave will be maintained through OnLine Leave. TCE's must have a sufficient balance of sick leave credits in order to claim payment for a scheduled ODS shift. A negative balance is not permitted.





SECTION: 235

TITLE: OVER-TIME CLAIM FORM 1112

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy establishes a uniform policy and standard relating to over-time within the DOCC and the submission of 1112 forms.

A. ELIGIBILITY:



1. All Civilian Members employed within the DOCC.



2. All overtime must be authorized by the DOCC Ops Commander or the Watch Supervisor or the Designated Watch Supervisor.



3. Work performed must be that which could not be reasonably expected to have been completed during the employee's normal work hours.



B. SUBMISSION:



1. All overtime must be claimed via form 1112 utilizing FormFlo on ROSS. Hand written forms are not permitted.



2. Each overtime request for a Civilian Member must be initialled and authorized by the Watch Supervisor of the Watch (or the designated Watch Supervisor) that the overtime occurred on. Or in the case of the Watch Supervisor, it will be initialled and authorized by the DOCC Ops Commander.



3. The 1112 will be one of the accountable documents to provide an audit trail of all annual leave, LTO, ODS time off taken. Therefore, member 1112's are required even when no overtime or shift differential is being claimed.



1112's with "No Payment" requirements will be signed and retained on the unit file (Pay and Compensation will not accept 1112's unless there is a payment required, ie: shift differential claims).



4. The Form 1112 will be submitted within the following 2 weeks after the pay period has been worked; and/or the following two weeks after returning from Annual Leave, LTO, ODS, etc.

SECTION: 240

TITLE: RESCHEDULING OF TRAINING HOURS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy establishes a balance of hours between 8 hour training days and 12 hour shift days.



Personnel who are selected to attend training courses are so selected as a result of input from Watch Supervisors and the unit commander. It is agreed that this selection is based on the needs of the unit and the individual employee.



Based on this philosophy, some give and take is assumed to be used. It is assumed that the hours of work for those personnel on training are that of the course (presumably 8 hours) whether or not the employee is on a 8 hour or 12 hour normal work day. The employee is not required to "pay back" the additional hours if they are working a 12 hour day.



If the employee is required to attend a training course on RTO, the commander should provide written notice of rescheduling by inclusion of the rescheduled time on the posted shift schedule. This is to ensure that the employee does not lose their RTO for the purpose of training.



Travel time is reschedulable subject to availability of personnel. If the travelling time is not rescheduled then overtime shall be claimed for the this time A claim at the rate of 1.5 shall be an entitlement for hours that are travelled on a statutory holiday. A claim at the rate of 2.0 shall be an entitlement for time travelled on RTO.



One day courses and/or workshops falling within a scheduled day shift may require the member to return to DOCC to complete his/her scheduled shift which is at the discretion of the DOCC Manager, DOCC Ops Commander or the Watch Supervisor (or designate).



If the commander does not feel that he/she can reschedule in order to facilitate the employee taking the training, then it can be deemed that it is not in the interest of the corporation for the employee to take training at that particular period of time.

SECTION: 245

TITLE: STATUTORY HOLIDAYS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy will provide a uniform standard for claiming overtime on a statutory holiday.

A. LIST OF STATUTORY HOLIDAYS:



1. The following are the statutory holidays that are followed by the RCMP in F Division (Saskatchewan):



a. New Year's Day

b. Good Friday

c. Easter Monday

d. Victoria Day

e. Canada Day

f. Heritage Day (Saskatchewan Day)

g. Labour Day

h. Thanksgiving Day

I. Remembrance Day

j. Christmas Day

k. Boxing Day



B. ELIGIBLE FOR CLAIM:



1. CIVILIAN MEMBER



If a member of DOCC is scheduled to work on the Statutory Holiday, you will be entitled to submit a claim for payment of overtime. You would be entitled to 2 hours extra pay at straight time (1 X) and 8 hours of extra pay at time and one half (1 X).



If you are on a regularly scheduled day off on the statutory holiday, you are entitled to 8 hours of compensation at straight time (1 X).



A C/M called in to work overtime on a stat holiday is entitled to claim 8 hours at straight time for the RTO day. They would also claim the hours worked overtime at the rate of 1.5. The stat takes presidence over the overtime and Compensation will not pay more than 1.5. However, if the member is working a 12 hour overtime shift, then the 1.5 payment would be for the full 12 hours of work.





SECTION: 245

TITLE: STATUTORY HOLIDAYS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


2. TCE EMPLOYEE

See Section 255



The employee will submit their working hours on form F401 available on ROSS through FormFlo.

The TCE entitlement will be calculated by Pay and Compensation Branch.



C. CLAIM HOURS:



Any C/M that begins their work shift on the Statutory holiday is entitled to make a claim for overtime. The shift must begin between 0001 hours and 2359 hours on the Statutory holiday to be eligible.



A C/M scheduled to work 0700 to 1900 hours on the day of the Statutory holiday would be entitled to make a claim for overtime.



A C/M that is scheduled to work 1900 to 0700 hours that begins on the day of the Statutory holiday would also be entitled to make a claim for overtime.



If the C/M was scheduled to work 1900 to 0700 hours on the day prior to the Statutory holiday, they would not be able to make a claim for the Statutory holiday. They would be entitled to compensation of 8 hours at straight time for being on a regular day off on the holiday.



Time off when scheduled to work a Statutory Holiday (DPH) will first be observed as 8 hours off for the Stat with the 4 hour balance of shift being taken off as annual leave or LTO time. It will be shown in the scheduled shift column as: Stat Off/AOL 4 hrs or Stat Off/LTO 4 hrs, etc.



D. CLAIM PROCESS:



You will submit your claim on form 1112 utilizing FormFlo on ROSS.



You will submit your claim to your Watch Supervisor within two (2) weeks of incurring the overtime.



In the case of a Watch Supervisor, they will submit their claim to the DOCC Ops



SECTION: 245

TITLE: STATUTORY HOLIDAYS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


Commander within two (2) week of incurring the overtime.

SECTION: 250

TITLE: SUBMISSION OF 1393 EXPENSE CLAIMS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy standardizes the process of submitting 1393 expense claim forms.



1. All travel expenses must be authorized in advance. DOCC staff will normally only incur expenses when associated with courses out of the Division or attendance at court cases, or on special requirements as authorized by the DOCC Manager.



2. The amounts eligible for claiming the different expenses can be found in the on-line Admin Manual, Section VI.1. (Travel Directive).



Section K: Accommodation expenses



Section L: Meals and Incidental expenses



Section P: Miscellaneous expenses



Appendix V1-1-1: Kilometre expense rates for private vehicles



3. Submit the form 1393 claim to the DOCC Manager for approval and payment.





SECTION: 255

TITLE: TCE CLAIM FORM F401

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2002-11-23


This policy establishes a uniform and standard policy of submission of F401 by Temporary Casual Employee's (TCE).

A. GENERAL



1. The F401 form is the certified pay document that generates payment for hours worked. As such, it must be completed accurately, reflecting the actual hours worked within the pay period.



2. The F401 must be retained in the personal possession of each TCE and is not to be left lying around insecure.



3. Each claimed shift must be supported with the appropriate Watch Supervisor's initials. It is the TCE's responsibility to obtain these initials at the end of each scheduled shift. Shifts claimed but not supported with the supervisor's initials will not be paid.



B. TCE RESPONSIBILITIES



1. At the beginning of each pay period, TCE's should complete form F401 on FormFlo (or a locally produced form), reflecting their scheduled shifts for the next two weeks. Unscheduled days should be left blank in the scheduled shift column. Indicate the number of scheduled hours worked in the appropriate column and enter the eligible hours for Shift Differential in the S/D column. The minimum to claim shift differential is a 2 hour claim. Shift differential is payable for hours outside of the 0800-1600 hour time frame. For example: a scheduled shift of 0700-1600 hrs would have no S/D payable as it is under the minimum of 2 hours. A scheduled shift of 0700-1700 hrs, would incur two hours of shift differential. The hours do not have to be consecutive, ie: 1 hour from 0700-0800 and 1 hour from 1600-1700 would allow a 2 hour claim. On a 0800-1800 hour shift, there is 2 hours payable for shift differential (ie: 1600-1800 hours). On a 0700-1900 hour shift there is a 4 hour claim for shift differential. On a 1900-0700 hour shift there is 12 hours payable as shift differential.



2. Any additional shifts and/or changes to the scheduled shifts will be then be made on the F401 with pen and ink. White out is not permitted.



3. At the end of each scheduled shift, obtain your supervisor's initials for that shift.

SECTION: 255

TITLE: TCE CLAIM FORM F401

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2002-11-23


TCE shifts outside of regular D1 and N1 shifts (ie: 1600-0200 hours) will require the supervisor's initials from both on coming and off going supervisors.

4. Any ODS/AOL hours or shifts will be noted in pen and ink on the original F401. If the shift is 0700-1900 and the employee is ODS from 1800-1900 then the original shift shall be inserted in the Shift column and a pen entry shall be made of ODS 1800-1900 in the Shift column.



5. At the end of each pay period and within 7 days, forward the completed forms to the DOCC Ops Commander for unit commander signature and processing. Complete an OnLine Leave entry and/or attach any ODS forms GC178 and/or medical certificates with the F401 at this time.



6. Do Not complete the "Extra Hrs Worked" column on the F401. This is calculated on the reconciliation form used by the DOCC Ops Commander at the end of the 6 weeks. Basically, anything above 240 hours becomes payable at the overtime 1.5 rate. When the schedule is released, most of the TCEs are at 240 hours. However, as we progress through the 6 week period, the TCE may pick up one or two additional shifts. It is not the additional shifts that become overtime shifts, it is the 1 or 2 shifts at the end of your 6 week period that become "excess beyond 240".



7. Incomplete forms will be returned for correction which may delay receipt of

payment. TCE's are encouraged to retain a file copy of each F401 submitted.



C. STAT HOLIDAYS WORKED



Show the scheduled shift in the shift column and claim the number of hours worked (ie: D1=12 hrs) in the hours column. Then, in the "Hrs Wkd on DPH" column - show 8 hours. You are then paid 12 hours at your regular rate (1.0) as part of your 240 hour total, plus you receive 8 hrs X 1.5 rate. This is consistent with PSE pay procedures. You may question as to why you're working 12 hours on a stat and only getting paid 8 hours of overtime. The reason is because anything over 8 hours on the stat (for a 12 hr shift - this would be 4 hours) is then part of another day through the averaging of 40 hours/week in 6 weeks. At the end of the 6 week period, we then lump all "excess" hours over 240 plus any DPH hours as "overtime" at the 1.5 rate.

SECTION: 255

TITLE: TCE CLAIM FORM F401

SUPERSEDES/RESCINDS:

EFFECTIVE DATE: 2002-11-23


D. STAT OFF

When you are not working on a DPH, show in the scheduled shift column "Stat Off" and claim the following:



40 hour contract - 8 hours in the "Hours" column.



30 hour contract - 6 hours in the "Hours" column.



20 hour contract - 4 hours in the "Hours" column.



This only applies to Term TCEs and does not apply to "As and When" TCEs.



E. Ops Commander RESPONSIBILITIES



1. Process all F401's as quickly as possible ensuring completeness and accuracy of each form. Each claimed shift must be supported with the appropriate supervisory initials or the form will be returned to the TCE.



2. Capture hours claimed (less ODS and DPH hours) for sick leave credit

calculations.



3. Ensure an OnLine Leave entry has been made for all appropriate ODS time taken.



4. Hand deliver all pay documents directly to the Pay and Compensation Branch office.

SECTION: 260

TITLE: TIME OFF FOR VOTING IN ELECTIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy ensures that employees are aware of what time off from work they are allowed for voting in elections.

A. ELECTION ACT



Sub-Section 148(1)

Every employee who is qualified to vote shall, while the polls are open on polling day at an election, have three (3) consecutive hours for the purpose of casting his/her vote and, if the hours of his/her employment do not allow for those three (3) consecutive hours, his/her employer shall allow him/her such additional time for voting as may be necessary to provide those three (3) consecutive hours.



Sub-Section 148(2)

No employer shall make any deduction from the pay of any employee or impose on or exact from him/her any penalty by reason of his absence from his/her work during the consecutive hours that the employer is required to allow him pursuant to subsection (1).



Sub-Section 148(3)

The hours for voting referred to in subsection (1) shall be granted at the convenience of the employer.



B. Scenario 1: (Majority in admin work)

I am scheduled to work from 0800 hrs to 1600 hrs and the polls are open from 0800 hrs to 2000 hrs, I am not entitled to time off from work since I have a full three (3) hours available after work before the polls close.



C. Scenario 2: (Shift workers)

I am scheduled to work from 1000 hrs to 1800 hrs and the polls close at 2000 hrs. I am entitled to either one (1) hour late for work in the morning or one (1) hour early departure from work in the afternoon. Again to ensure I have a full three (3) hours.



D. Scenario 3: (Shift workers)

I am scheduled to work from midnight to 0800 hrs the day of the election and the polls open at 0800 hrs. Again I am not entitled to time off from work since I have all day to go and cast a ballot.

SECTION: 260

TITLE: TIME OFF FOR VOTING IN ELECTIONS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


E. GENERAL

SECTION: 265

TITLE: WORKING HOURS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


This policy establishes shift starting times and procedures ensuring effective shift changes.

A. SHIFTS:



The Divisional Operational Communication Centre operates two (2) main twelve (12) hour shifts. Shift one (1) covers the hours of 0700 hours to 1900 hours. Shift two (2) covers the hours of 1900 hours to 0700 hours. These are the main shift change times and require a briefing/turnover with the previous operator. There are also other assorted shifts worked in the DOCC, however, normally they do not require a briefing/turnover by operators. These shifts are normally less than a full twelve (12) hour shift.



B. REPORTING TIMES:



The oncoming operator must be in attendance 15 minutes prior to shift starting time. This would be at 0645 hours and 1845 hours. At this time you should be ready for your briefing and turnover from the previous operator. You will have made your stop in the locker room, kitchen, etc prior to this time.



A TCE that is scheduled to work a shift other than a D1 (0700-1900) or a N1 (1900-0700) shall ensure they arrive for duty early enough to ensure that the employee is ready to commence work at their designated start of shift time.



C. BRIEFING:



The relief briefing will cover all active incidents that are currently in progress. It will also include any new or temporary measures that are currently in effect. It is also desirous to have the briefer give a review of the major incidents that occurred during their shift.



D. CHANGEOVER:



Once the oncoming operator has been briefed and is aware of what is going on, you will switch positions with the briefer. The departing dispatcher will commence the CIIDS turnover process, followed by the relieving dispatcher signing in with their own log on name/password.

SECTION: 265

TITLE: WORKING HOURS

SUPERSEDES/RESCINDS:

EFFECTIVE DATE:


E. DEPARTURE:

The relieved operator may depart the DOCC at this time. In preparation of shift turnover, all personnel will ensure their respective workstation area is neatly organized, clean, and free of personal belongings as a courtesy to the oncoming staff member.